Careers

SHERIA HOUSING CO-OPERATIVE SOCIETY LIMITED is inviting applications from suitably qualified candidates to fill the post of Finance Officer. Interested candidates, who meet the required qualifications, are requested make their applications and submit them physically or via email – sheriahousing@gmail.com  to the below address;

The General Manager
Sheria Housing Co-Operative Society Limited
P.O Box 34688-00100, Nairobi, Kenya

Delivered To

Upperhill Gardens,2^nd Floor Suite D14; 3^rd Ngong Avenue
Applications To Be Submitted Before Close Of Day 26^th September 2023
NB: Attach testimonials and relevant transcripts

• Job Title: Finance Officer
• Grade: Job Grade 4
• Organization: Sheria Housing Co-operative Society Limited
• Department: Finance
• Section / Unit: Finance
• Location / Work station: 3rd Ngong Avenue, Upperhill Gardens, Room D14.

Reporting Relationships

• Reports to: Operations Manager
• Direct reports: a) Accounts Assistants b) ICT Assistants
  Indirect reports:

Job Purpose

• The job holder is responsible for planning, organizing and directing the financial & ICT affairs of the Society with an aim of ensuring fiscal discipline and providing financial stewardship to the Society in line with the strategic plans, shared values and policies.

Key Responsibilities / Duties / Tasks

I. Managerial / Supervisory Responsibilities

• Oversee establishment and implementation of departmental strategies, systems, processes, procedures and policy formulation.
• Oversee the operation of finance, accounts and ICT.
• Oversee statutory and projects audits of the Society.
• Prepare monthly, quarterly and annual sectional reports
• Manage human resources and other resources in the finance & ICT Sections.
• Provide leadership in performance management, employee development, talent management and building a work environment that drives high performance and employee satisfaction in the department
• Manage the departmental budget to ensure efficacy and attainment of set targets

II. Operational Responsibilities / Tasks

• Set financial objectives consistent with the policies and strategies of the Society.
• Carry out formulation, preparation and monitoring of the Society’s and departmental budgets.
• Ensure compliance with statutory requirements, policies, strategies, procedures and standards for the Society.
• Review of cash books/ monthly bank reconciliation statements.
• Prepare financial reports to management and Board of Directors.
• Advise the management and board on finance & ICT issues.
• Carry out any other relevant duty as assigned by immediate supervisor

Job Dimensions:

I. Financial Responsibility:

• Prepare Budgets
• Prepares financial statements

II. Responsibility for Physical Assets

• Responsible for physical assets assigned by the Society.

III. Decision Making

• Make strategic, operational and financial decisions
• Plan the work of subordinates.
• Assign work to subordinates.
• Monitor subordinates work performance.
• Appraise/evaluate subordinates performance.

IV. Working conditions

• Works predominantly within the office.

Academic Qualifications

• Bachelor’s degree in accounting, Finance, business administration or related field.

Professional Qualifications / Membership to professional bodies

• CPA(K), ACCA

Previous relevant work experience required.

• At least 4 years’ experience.

Functional Skills: Behavioral Competencies/Attributes

• Leadership and management skills
• Knowledge of principles and standard practices of accounting.
• Knowledge of budget preparation and control process
• Knowledge of grant procedures and practices.
• IT Proficiency a) Communication skills

Reports To

• Sales and Marketing Officer

Job Purpose

• The job holder is responsible for selling Society projects and recruiting new members

Duties and Job Responsibilities

1. Identifies new business opportunities by identifying new prospects
2. Sells company products by establishing contact and developing relationships with existing customers (to gain repeat business wherever possible} and potential customers via telephone call, emails and in person.
3. Maintains relationships with clients by providing support, information, and guidance and recommending new products;
4. Prepares daily, weekly and monthly sales reports
5. Maintains quality service by establishing and enforcing organization standards.
6. Presents the product or service favorably and in a structured professional way
7. Builds good working relationships by contributing to team effort
8. Accurately confirms available products, their minimum prices and discounts to ensure no customer complaints, confusion or disagreement arise as a result of double allocation or giving the wrong pricing.
9. Sustaining rapport with client’s accounts by making periodic visits, sharing updated statements, offer letters/Subscription forms, Sales agreement and collection of required documents.
10. Follows up on end-to-end customer satisfaction

Academic Qualifications

• Any other Post-Secondary School training shall be considered

Working conditions

• Works predominantly in the field.

Previous relevant work experience required

• Relevant experience in sales and marketing shall be an added advantage

Functional Skills

• Good interpersonal and negotiating skills
• Excellent presentation skills
• Computer literate

Behavioral Competencies

• Social skills and Excellent PR
• Communication skills

Applications

• If you meet the requirements above, send applications to sheriahousing@gmail.com. Apply on or before 23^rd March 2023

Job Purpose

The job holder is responsible for maintenance of office operations by receiving and distributing mails; maintaining supplies and equipment; picking-up and delivering items; serving customers and any other supportive duties that will give enabling environment for service delivery.

Key Responsibilities / Duties / Tasks

I. Duties and Job Responsibilities

a) Undertake general office work especially photo copying, binding office documents including filing and retrieval of files, documents and records, when requested.
b) Maintains documentation, safety and filing systems in the registry.
c) Assist in ensuring prompt repair of assets.
d) Prepares and servers tea to staff and visitors
e) Screen incoming communications, filter outgoing correspondence for the General Manager’s action, clearance and further action by other staff; wherever needed.
f) Organize regular and ad-hoc meetings on behalf of the BoD and the GM; preparation of meeting minutes/summaries of actions to be taken and coordination of/preparation of relevant documentation/background notes for meetings organized
g) Provide comprehensive secretarial and administration service to the General Manager.
h) Maintain the filing/archiving system ensuring safekeeping of confidential materials.
i) Coordinate information flow and dissemination of interoffice communication to staff as required.
j) Draft routine correspondence, and interoffice memos, general briefing notes, documents, reports on behalf of the GM when required.
k) Organize venues for meetings, coordinating the Society boardroom meetings and attend any internal meetings as requested and take minutes
l) Welcome all visitors for the GM’s office and being helpful to them at all times
m) Receive and direct incoming calls to the relevant offices
n) Ensure that all follow-on phone calls, correspondence and paperwork, is completed in a correct, organized and thorough manner
o) Coordinate the administrative functions i.e. transport, logistics, office services of the Society
p) Assist with day to day operations of the HR functions and duties
q) Provide clerical and administrative support to General Manager
r) Compile and update employee records (hard and soft copies) including maintaining the Society staff attendance register
s) Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
t) Coordinate HR activities (meetings, training, surveys etc.) and take minutes
u) Provide effective and efficient of administrative requirements at Society offices including outsourced services such as cleanliness, mail delivery, facilities management, stationery, repairs and other administration inventory management as well as provision of relevant staff welfare services including coordinating meetings ;
v) Coordinate appointments to show property to prospective buyers
w) Proactively assist in creating new markets and achieve the set sales targets
x) Establish relationships with the clients, maintaining and nurturing business relationships with the existing and new clients with an objective of increasing company revenue
y) Advise clients on market conditions, prices, legal requirements and related matters
z) Accompany prospective buyers during field visits to and inspection of property, advising them on the suitability and value of the properties they are visiting
aa) Prepare documents such as representation contracts, purchase agreements and other relevant documents involved in the sale of property with the assistance of the management
bb) Facilitate Procurement of Goods and Services
cc) Any other relevant duty as directed by immediate supervisor

Job Dimensions

I. Financial Responsibility:
NA
II. Responsibility for Physical Assets
Responsible for physical assets assigned by the Society.
III. Decision Making:
NA
IV. Working conditions:
Works predominantly within the office.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
Certificate in Human Resource and Business Administration and Secretarial or related field
Professional Qualifications / Membership to professional bodies
NA
Previous relevant work experience required.
1 year

Job Purpose
The job holder is responsible for developing sales and marketing strategies that match customer requirements and by promoting products, services or ideas.

Key Responsibilities / Duties / Tasks

I. Duties and Job

Responsibilities
a) Develop and implement strategic marketing plans and sales plans and forecasts to achieve corporate objectives for products and services.
b) Plan and oversee advertising and promotion activities including print, online, electronic media, and direct mail.
c) Oversee and evaluate market research and adjusts marketing strategy to meet changing market and competitive conditions.
d) Guide preparation of marketing activity reports and presents to the management.
e) Direct market channel development activity and coordinates sales distribution by establishing sales territories, quotas, and goals.
f) Meet with key clients, assisting Field Technical Assistant with maintaining relationships and negotiating and closing deals.
g) Prepare periodic sales report showing sales volume, potential sales, and areas of proposed client base expansion.
h) Analyze and investigates price, demand and competition
i) Devise and present ideas and strategies to management
j) Undertake promotional activities
k) Compile and distributes financial and statistical information
l) Organize events and product exhibitions
m) Manage campaigns on social media.
n) Development of the website materials
o) Recruitment of members.
p) Selling and marketing of the society’s projects.
q) Attending members’ education forums.
r) Development of publicity materials and messages.
s) Supervise and work closely with the commission marketers.
t) Provide technical advice on communication and marketing to the Education committee.

Job Dimensions:

I. Financial Responsibility:
a) Develop departmental budgets.

II. Responsibility for Physical Assets assigned to them
Provide oversight for all departmental physical assets.

III. Decision Making:
a) Make strategic, operational and financial decisions
b) Monitor subordinates work performance.
c) Appraise/evaluate subordinates performance.
IV. Working conditions:
Works predominantly in the field.

Job Competencies (Knowledge, Experience and Attributes / Skills). Academic Qualifications
Bachelor’s degree in Sales and Marketing or related field. Skills in Communication and Public Relations shall be an added advantage.

Previous relevant work experience required.
At least 6 months relevant experience.
Attachment to any Co-Cooperative society is an added advantage.