Job Purpose

The job holder is responsible for maintenance of office operations by receiving and distributing mails; maintaining supplies and equipment; picking-up and delivering items; serving customers and any other supportive duties that will give enabling environment for service delivery.

Key Responsibilities / Duties / Tasks

I. Duties and Job Responsibilities

a) Undertake general office work especially photo copying, binding office documents including filing and retrieval of files, documents and records, when requested.
b) Maintains documentation, safety and filing systems in the registry.
c) Assist in ensuring prompt repair of assets.
d) Prepares and servers tea to staff and visitors
e) Screen incoming communications, filter outgoing correspondence for the General Manager’s action, clearance and further action by other staff; wherever needed.
f) Organize regular and ad-hoc meetings on behalf of the BoD and the GM; preparation of meeting minutes/summaries of actions to be taken and coordination of/preparation of relevant documentation/background notes for meetings organized
g) Provide comprehensive secretarial and administration service to the General Manager.
h) Maintain the filing/archiving system ensuring safekeeping of confidential materials.
i) Coordinate information flow and dissemination of interoffice communication to staff as required.
j) Draft routine correspondence, and interoffice memos, general briefing notes, documents, reports on behalf of the GM when required.
k) Organize venues for meetings, coordinating the Society boardroom meetings and attend any internal meetings as requested and take minutes
l) Welcome all visitors for the GM’s office and being helpful to them at all times
m) Receive and direct incoming calls to the relevant offices
n) Ensure that all follow-on phone calls, correspondence and paperwork, is completed in a correct, organized and thorough manner
o) Coordinate the administrative functions i.e. transport, logistics, office services of the Society
p) Assist with day to day operations of the HR functions and duties
q) Provide clerical and administrative support to General Manager
r) Compile and update employee records (hard and soft copies) including maintaining the Society staff attendance register
s) Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
t) Coordinate HR activities (meetings, training, surveys etc.) and take minutes
u) Provide effective and efficient of administrative requirements at Society offices including outsourced services such as cleanliness, mail delivery, facilities management, stationery, repairs and other administration inventory management as well as provision of relevant staff welfare services including coordinating meetings ;
v) Coordinate appointments to show property to prospective buyers
w) Proactively assist in creating new markets and achieve the set sales targets
x) Establish relationships with the clients, maintaining and nurturing business relationships with the existing and new clients with an objective of increasing company revenue
y) Advise clients on market conditions, prices, legal requirements and related matters
z) Accompany prospective buyers during field visits to and inspection of property, advising them on the suitability and value of the properties they are visiting
aa) Prepare documents such as representation contracts, purchase agreements and other relevant documents involved in the sale of property with the assistance of the management
bb) Facilitate Procurement of Goods and Services
cc) Any other relevant duty as directed by immediate supervisor

Job Dimensions

I. Financial Responsibility:
NA
II. Responsibility for Physical Assets
Responsible for physical assets assigned by the Society.
III. Decision Making:
NA
IV. Working conditions:
Works predominantly within the office.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
Certificate in Human Resource and Business Administration and Secretarial or related field
Professional Qualifications / Membership to professional bodies
NA
Previous relevant work experience required.
1 year

How to Apply
Qualified and interested candidates should send together with the documents listed below.
All applications should also include;
Detailed and updated Cvs

  • Copies of certificates and testimonials
  • Daytime telephone and email contacts of 3 professional referees ( one must be an immediate supervisor and or Human resource person of current or last place worked)
  • Any other relevant information

Indicate the position as the subject of your email not later than 24th November 2019
Addressed to the;
The General Manager
Sheria Housing Co-operative Society Limited
P.O. Box 34390-00100 Nairobi
Email; sheriahousing@gmail.com or info@sheriahousing.co.ke
Sheria Housing Co-operative Society Limited is an equal opportunity employer

Job Purpose
The job holder is responsible for driving, carrying out routine checks on vehicles coupled with detecting and reporting malfunctioning of vehicle systems.

Key Responsibilities / Duties / Tasks
I. Duties and Job Responsibilities

a) Transport materials and staff to destinations.
b) Drive the Society’s motor vehicle as authorized.
c) Carry out routine checks on the vehicles cooling system, oil, electrical and brake system, tire pressure etc.
d) Undertake preventive maintenance of the vehicle.
e) Detect and report malfunctioning of vehicles system.
f) Ensure safety and security of the vehicle on and off the road.
g) Ensure safety of passengers or goods therein.
h) Maintain cleanliness of the vehicle.
i) Perform minor repairs of a preventive nature on vehicles
j) Ensure vehicle documentation (Insurance, inspection etc.) are up to date

Job Dimensions:
I. Financial Responsibility:
NA
II. Responsibility for Physical Assets
Responsible for physical assets assigned by the institution.

III. Decision Making:
Makes decisions using work instructions

IV. Working conditions:
Works predominantly outside the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
High school and technical training in driving

Professional Qualifications / Membership to professional bodies

a) Certificate in Vehicle Mechanics including Motor Vehicle Auto electrician
b) Valid BCE driving license

Previous relevant work experience required.
At least 3 years work experience

Functional Skills: Behavioral Competencies/Attributes:

How to Apply
Qualified and interested candidates should send together with the documents listed below.
All applications should also include;
Detailed and updated Cvs

  • Copies of certificates and testimonials
  • Daytime telephone and email contacts of 3 professional referees ( one must be an immediate supervisor and or Human resource person of current or last place worked)
  • Any other relevant information

Indicate the position as the subject of your email not later than 24th November 2019
Addressed to the;
The General Manager
Sheria Housing Co-operative Society Limited
P.O. Box 34390-00100 Nairobi
Email; sheriahousing@gmail.com or info@sheriahousing.co.ke
Sheria Housing Co-operative Society Limited is an equal opportunity employer

Job Purpose
The job holder is responsible for developing sales and marketing strategies that match customer requirements and by promoting products, services or ideas.

Key Responsibilities / Duties / Tasks

I. Duties and Job

Responsibilities
a) Develop and implement strategic marketing plans and sales plans and forecasts to achieve corporate objectives for products and services.
b) Plan and oversee advertising and promotion activities including print, online, electronic media, and direct mail.
c) Oversee and evaluate market research and adjusts marketing strategy to meet changing market and competitive conditions.
d) Guide preparation of marketing activity reports and presents to the management.
e) Direct market channel development activity and coordinates sales distribution by establishing sales territories, quotas, and goals.
f) Meet with key clients, assisting Field Technical Assistant with maintaining relationships and negotiating and closing deals.
g) Prepare periodic sales report showing sales volume, potential sales, and areas of proposed client base expansion.
h) Analyze and investigates price, demand and competition
i) Devise and present ideas and strategies to management
j) Undertake promotional activities
k) Compile and distributes financial and statistical information
l) Organize events and product exhibitions
m) Manage campaigns on social media.
n) Development of the website materials
o) Recruitment of members.
p) Selling and marketing of the society’s projects.
q) Attending members’ education forums.
r) Development of publicity materials and messages.
s) Supervise and work closely with the commission marketers.
t) Provide technical advice on communication and marketing to the Education committee.

Job Dimensions:

I. Financial Responsibility:
a) Develop departmental budgets.

II. Responsibility for Physical Assets assigned to them
Provide oversight for all departmental physical assets.

III. Decision Making:
a) Make strategic, operational and financial decisions
b) Monitor subordinates work performance.
c) Appraise/evaluate subordinates performance.
IV. Working conditions:
Works predominantly in the field.

Job Competencies (Knowledge, Experience and Attributes / Skills). Academic Qualifications
Bachelor’s degree in Sales and Marketing or related field. Skills in Communication and Public Relations shall be an added advantage.

Previous relevant work experience required.
At least 6 months relevant experience.
Attachment to any Co-Cooperative society is an added advantage.

How to Apply
Qualified and interested candidates should send together with the documents listed below.
All applications should also include;
Detailed and updated Cvs

  • Copies of certificates and testimonials
  • Daytime telephone and email contacts of 3 professional referees ( one must be an immediate supervisor and or Human resource person of current or last place worked)
  • Any other relevant information

Indicate the position as the subject of your email not later than the 29th November 2017.
Addressed to the;
The General Manager
Sheria Housing Co-operative Society Limited
P.O. Box 34390-00100 Nairobi
Email; sheriahousing@gmail.com or info@sheriahousing.co.ke
Sheria Housing Co-operative Society Limited is an equal opportunity employer